Nut Butter Entrepreneur Cuts Bookkeeping
Time 50% with QuickBooks Hosting
Hosted QuickBooks Software Simplifies Daily Accounting Tasks for Wild Friends Foods
“Trapp Technology has made my life easier and simpler. As an entrepreneur my life is full of crises and problem solving. When something solves a problem for you it’s awesome. Putting our
QuickBooks on the cloud was a great decision,” said Keeley Tillotson, co-founder, Wild Friends Foods.
Tillotson eliminated duplicate data entry, cutting her bookkeeping time in half, by moving her accounting to Trapp Technology QuickBooks hosting. Being on the cloud has provided convenient, anywhere access for Tillotson and other employees, allowing her to outsource accounting tasks to others. More current data results in more timely reports for investors and company officers. Automated regular backups make Wild Friends’ data more secure.
The Challenges
Accounting Help
As the Wild Friends’ brand ambasador, head of marketing and CFO, Keeley Tillotson needed help with bookkeeping but was the only one with access to QuickBooks on her Mac. “Accounting was not a very useful tool for us because I never had time to keep it updated,” explained Tillotson. “When you’re growing quickly you have way more to do and need to be more efficient. It didn’t make sense to only be able to access QuickBooks on my own computer.”
Duplicate Data Entry
Tillotson maintained a number of spreadsheets to track and share performance with others in the company. “Everyone could access it and it was more up-to-date,” shared Tillotson. “I entered data into Excel for everyone to see then into QuickBooks at the end of the month.” In addition to the extra work created by duplicate data entry, report printing was limited to the end of the month.
Data Security
On one occasion, Tillotson accidentally deleted a backup. “I had to re-enter multiple months of data,” explained Tillotson. “It took one full week of concentrated work to re-enter the data.” She needed a more reliable and secure backup procedure.
Background Information
Customer
Wild Friends Foods
Customer Website
www.wildfriendsfoods.com
Country or Region
Northernwestern U.S.
Industry
Natural Foods
Profile
With products in more than 2,000 stores nationwide, Wild Friends Foods continues to expand rapidly. You can find their delicious peanut, almond and sunflower butters at Sprouts, Whole Foods, New Seasons and several regional natural foods stores. Wild Friends Foods uses QuickBooks Premier hosted on the cloud by Trapp Technology.
“I like that it’s the same as using QuickBooks on my computer,” stated Tillotson. “It’s been incredibly helpful to access the system from anywhere!”
The Solution
Trapp Technology QuickBooks Hosting
A Wild Friends’ outside accountant recommended Trapp Technology QuickBooks hosting because of her experience with other clients who were using it. “She said it worked really well for people who wanted to handle certain aspects of the business and outsource other tasks,” stated Tillotson. “She highly recommended them.”
Tillotson checked out the Trapp Technology website and talked to a helpline representative. “Because of Trapp Technology’s low cost and the recommendation from someone I trusted, I didn’t investigate other alternatives,” stated Tillotson. “We decided later that year to move our accounting to the cloud.”
Tillotson switched from QuickBooks on Mac to QuickBooks Premier on the PC to prepare for the move to Trapp Technology. Switching to the cloud was really easy,” stated Tillotson. “You just backup a copy and they set it up for you. It was a five minute phone call to learn how to use it.”
Tillotson found Trapp Technology’s support to be helpful during the transition. “I’ve never been able to get a good answer from a QuickBooks support person,” stated Tillotson. “So, having Trapp Technology’s support walk me through the whole process has been great.”
Accessing QuickBooks on the cloud with Trapp Technology is just like using it on the PC. “I like that it’s the same as using QuickBooks on my computer,” stated Tillotson. “It’s been incredibly helpful to access the system from anywhere!”
Benefits
Bookkeeping Time Cut 50%
Being on the cloud has made Wild Friends’ bookkeeping process much more efficient. “Working with Trapp Technology has cut my bookkeeping time in half,” related Tillotson.
The Freedom of the Cloud
With improved access on the cloud, Tillotson is getting the help she needs. “It’s incredibly helpful to have multiple people working on one system instead of me having to do marketing and travel and then basic data entry that anyone can do,” stated Tillotson. “My clerk can go online and pay checks whenever she wants so everything’s up-to-date.”
Improved Reporting
With data kept up-to-date, Wild Friends can create and distribute reports more frequently. “Everyone on the team benefits because they all use the reports,” stated Tillotson. “We print a balance sheet, accounts receivable, and revenue by customer. Our investors receive a quarterly balance sheet and profit and loss statement.”
Secure Data
Trapp Technology’s regular automatic backups make Wild Friends’ data more secure. “It’s really nice to know that my data is always being backed up,” stated Tillotson. “We don’t lose data anymore.”
Life is Better
Trapp Technology’s QuickBooks hosting makes a big difference in the life of a young entrepreneur. “When something solves a problem for you it’s awesome. Putting our QuickBooks on the cloud was a great decision.”